The need for a policy is identified by the Library Services Platform (LSP) Governance Committee or one of its functional work groups. A policy is an operational rule that users of the Library Services Platform (LSP) agree to follow in the best interests of a shared system. Policies are distinct from recommendations or best practices, which are non-binding suggestions that may be advanced by work groups at any time.
1. To create a policy, a functional work group of the LSP Governance Committee discusses and drafts a policy and posts it to the LSP LibGuide by the work group lead in coordination with CCLC Library Consortium Staff.
The following information should be included in the review document, as applicable:
Current policy text, if any
Proposed new policy text
Last revision date
Status (in process, approved, etc.)
2. A link to the proposed policy text will be sent by the work group lead or other work group representative to the LSP listserv for feedback. Turnaround time for feedback will be a minimum of one week, and more as appropriate, at the discretion of the work group lead.
3. Feedback will be compiled and discussed in an open meeting of the LSP Governance Committee.
4. Functional work group will draft a second version of policy as needed, based on open meeting discussion and written feedback
The second draft will be posted to LSP LibGuide with indication of changes made, providing no less than one week’s time for feedback.
If needed, additional rounds of feedback solicited through LSP listserv through as many iterations as the work group deems necessary.
5. The policy is sent to the LSP Governance Committee for review and approval by majority vote. If needed, the policy comes back to the functional work group for revision.
6. Notice is sent to LSP listserv within two weeks of vote to indicate adoption or veto. Work Group leads will draft and distribute notice to the LSP listserv with additional support provided by Library Consortium Staff.
7. Approved policy will be published to the LSP LibGuide in a timely manner by work group leads, in collaboration with Library Consortium Staff.
Revised and approved by the LSP Governance Committee on March 4, 2022.
1.To revise a policy, a functional work group of the LSP Governance Committee reviews and discusses an existing policy and determines relevance and/or need for revision.
2. Proposed revisions will be drafted in a document and posted to the LSP LibGuide by the work group lead in coordination with CCLC Library Consortium Staff.
The following information should be included in the review document, as applicable:
Current policy text, if any
Proposed new policy text
Last revision date
Status (in process, approved, etc.)
3. A link to the proposed policy text will be sent by the work group lead or other work group representative to the LSP listserv for feedback. Turnaround time for feedback will be a minimum of one week, and more as appropriate, at the discretion of the work group lead.
4. Feedback will be compiled and discussed in an open meeting of the LSP Governance Committee.
5. Functional work group will draft a second version of policy as needed, based on open meeting discussion and written feedback.
The second draft will be posted to LSP LibGuide with indication of changes made, providing no less than one week’s time for feedback.
If needed, additional rounds of feedback solicited through LSP listserv through as many iterations as the work group deems necessary.
6. The policy is sent to the LSP Governance Committee for review and approval by majority vote. If needed, the policy comes back to the functional work group for revision.
7. Notice is sent to LSP listserv within two weeks of vote to indicate adoption or veto. Work Group leads will draft and distribute notice to the LSP listserv with additional support provided by Library Consortium Staff.
8. Approved policy will be published to the LSP LibGuide in a timely manner by work group leads, in collaboration with Library Consortium Staff.
9. At least once a year, work groups will review all policies within their work areas to determine relevance and need for revision following the guidelines above. This review should include solicitations for input from the field.
Revised and approved by the LSP Governance Committee on March 4, 2022.