1. Mission
The Library Services Platform (LSP) Governance Committee--established by and reporting directly to the California Community Colleges Chancellor’s Office (CCCCO)--is a participatory governance committee that oversees systemwide library initiatives and provides expert recommendations to the CCCCO on the current and future iterations of the LSP program, including effective planning and delivery of services in the California Community College libraries.
2. Benefits to the System
The Chancellor's Office's partnership with the LSP program directly supports and serves the statewide Vision for Success and DEIAA initiatives, in addition to supporting effective planning, delivery of services, changes, and trends in the California Community Colleges libraries. Additionally, the collaboration and participation between the CCCCO and the stakeholders benefit the system by continuing to improve student access and success in the community college educational environment, including library services and programs, by optimizing discovery and access to scholarly information, leveraging systemwide collaboration, and expanding resource sharing among community colleges.
3. Responsibilities and Goals
The Committee's primary function is to advise and to guide the CCCCO and its selected vendor, the Council of Chief Librarians (CCL), on the administration and operation of the LSP program for the California Community Colleges libraries.
To carry out its mission, the statewide Library Services Platform (LSP) program and the Chancellor's Office have identified the following responsibilities and goals for the LSP Governance Committee::
● Evaluate the program and determine overall strategic direction to further enhance and develop shared services and operations for CCC libraries.
● Identify and implement policy and best practices; identify and articulate ongoing program requirements and future needs.
● Oversee, manage, and support the shared governance and operational structure of the LSP composed of work groups and task forces that develop and establish uniform system standard practices and policies related to the use of the shared LSP software.
● Provide expenditure recommendations and proposals to the CCCCO for new expenditures, in alignment with the prescribed expenditure annual process and timeline shown below.
● Provide data and other information to support the fiduciary responsibilities of the CCCCO.
● Monitor operational effectiveness of LSP software through high-level engagement with the vendor, Ex Libris.
● Solicit input from respective internal and external stakeholder groups to inform the committee.
4. Process and Timeline for Expenditure Recommendations
a. The Governance Committee shall report to the CCCCO on its activities and any recommendations on a quarterly basis.
b. The Committee shall provide expenditure recommendations and resolutions to the CCCCO in the budget areas for new expenditures, in alignment with the following prescribed expenditure annual process and timeline:
Additionally, the collaboration and participation between the CCCCO and the stakeholders benefit the system by continuing to improve student access and success in the community college educational environment, including library services and programs, by optimizing discovery and access to scholarly information, leveraging systemwide collaboration, and expanding resource sharing among community colleges.
5. LSP Integrated Framework and Structure
a. The Governance Committee will coordinate, oversee, and support the shared governance and operational structure of the LSP which includes work groups and task forces.
b. Reporting directly to the Governance Committee, LSP work groups and task forces identify best practices, articulate ongoing needs, and make recommendations to the Committee for policies and practices that will benefit and leverage the shared systemwide LSP.
6. Governance Committee Members
a. The membership of the LSP Governance Committee is composed of the various stakeholders dedicated to improving student access and success in the area of library services in support of local and systemwide instruction. Affiliated stakeholder groups who form part of the committee include appointed representatives from the Council of Chief Librarians, Academic Senate for California Community Colleges, CCCCO Library and Learning Resources Program Advisory Committee, Student Senate for California Community Colleges, Chief Instructional Officers, Chief Information Systems Officers Association, the CCCCO, and any additional members selected to provide appropriate balance, scope or expertise. The committee shall be comprised of regular members representing the following organizations/positions:
|
Academic Senate for California Community Colleges (ASCCC) |
2 |
|
California Community Colleges Chief Instructional Officers (CCCCIO) |
1 |
|
CCC Chief Information Systems Officers Association (CISOA) |
1 |
|
Community College League of California (CCLC) Library Consortium Director |
1 |
|
Council of Chief Librarians (CCL) Representatives |
5 |
|
Ex Libris Users of North America (ELUNA) |
2 |
|
Library and Learning Resources Advisory Committee (LLRPAC) |
1 |
|
Student Senate for California Community Colleges (SSCCC) |
1 |
|
Participating Member - Large School (4,601+ Fall FTE) |
1 |
|
Participating Member - Medium School (2,651-4,600 Fall FTE) |
1 |
|
Participating Member - Small School (1-2,650 Fall FTE) |
1 |
|
Work Group Member - Acquisitions |
1 |
|
Work Group Member - Analytics |
1 |
|
Work Group Member - Cataloging |
1 |
|
Work Group Member - Circulation |
1 |
|
Work Group Member - Discovery & User Experience |
1 |
| Work Group Member - Diversity, Equity, Inclusion, Anti-Racism, & Accessibility | 1 |
|
Work Group Member - Electronic Resources Management |
1 |
|
Work Group Member - Instruction |
1 |
| Work Group Member - Systems | 1 |
|
At Large Member, Representing Any Participating CCC |
1 |
| Governance Committee Co-Chair | 2 |
b. The committee members representing member organizations are regular voting members and shall be appointed by the leadership of the appropriate constituency groups groups represented on the committee, in consultation with the Chancellor's Office, for terms of two (2) years. Members may be reappointed by their constituency groups to serve additional terms. The exceptions to this are ASCCC appointees and work group appointees who are appointed for one (1) year terms.
c. In regard to the appointed work group chairs, there may be situations in which the appointed member is unable to attend. In those situations, they may request that an alternate member of the work group attend, participate and vote on their behalf. This substitution request should be made in writing (via email) to the Co-Chairs three (3) weeks prior to the meeting.
d. Faculty shall be appointed by the Academic Senate for California Community Colleges, pursuant to Board of Governors Standing Order 332 except as otherwise noted within that standing order.
e. Positions may be deemed vacant if an appointee to that position is absent for three (3) consecutive meetings. The Chancellor's Office or its designee shall notify the leadership of the appropriate constituency organization of the vacancy and request a new appointment. The effective date of appointment of new members will be done in consultation with the Co-Chairs.
f. The committee shall also include the following ex-officio, non-voting members:
|
LSP Program Manager |
1 |
|
CCCCO Project Monitor or Designee |
1 |
|
Ex Libris (Clarivate) Representative |
1 |
g. Ex-officio committee members may invite members of their staff to attend committee meetings. Ex-officio committee members and their invitees are non-voting.
7. Method of Determining Co-Chairs
a. Their shall be two (2) Co-Chair positions appointed by a simple majority of the committee and shall serve for a term of two (2) years that begins during the following summer retreat. The Co-Chairs are ex-officio members of the committee, and will only cast a vote in the event of a tie.
b. The Co-Chairs shall coordinate actions of the committee and conduct its meetings.
c. The Committee shall designate one of its members to take notes at each meeting. Meeting notes are to be shared for revision with the Committee and approved and made public in as timely a manner of possible.
d. Sub-committees. The Co-Chairs shall/may appoint a sub-committee which shall assist with meeting agendas and action recommendations.
8. Meeting Structure and Frequency
a. The Committee shall determine the time and place of its meetings, provided that it shall meet at least quarterly.
b. The Committee shall determine the procedures for its meetings. Roberts Rules of Order shall be used as the parliamentary authority.
c. A quorum is 50% plus 1 of the active voting membership. Members in attendance in-person and/or via audio/video conference may vote. Voting members who are not present for three (3) consecutive meetings will be deemed inactive and will not count towards the quorum. Vacancies do not count toward a quorum.
d. Scheduled meetings of the Committee may be conducted in person, virtual, or hybrid as called by the Co-Chairs.
e. Action taken by Committee shall require a majority vote of those members present.
f. The Co-Chairs (or designee) shall provide email notice of the time and place of all meetings of the committee to each member of the committee, the LSP project staff, and the CCCCO no later than 72 hours prior to the meeting, together with an agenda of items to be discussed and proposed actions to be taken.
g. Guests who wish to attend committee meetings should provide notice of intent to the Co-Chairs by email at least one week prior to the scheduled meeting. The Co-Chairs shall provide an email copy of the meeting notice and agenda of the next meeting to that guest within 24 hours of the notice being received.
9. Review and Changes to the Charter
a. The Committee will review this charter on an annual basis and recommend any changes to the CCCCO.
Adopted--December 6, 2018
Amended and approved by the GC--February 3, 2023
Amended and approved by the GC--February 2, 2024